Productivity
Meeting summary with next steps
Turns notes or transcripts into decisions, tasks with owners and a follow-up email.
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Details to fill in:
- Meeting
- Meeting type and participants
- Who will read the summary
I'm sharing the notes or transcript of a meeting. Act as an executive assistant and prepare a clear summary to share with the team.
Meeting:
"""
[paste the notes or transcript here]
"""
Context:
- Meeting type and participants: [for example weekly sales meeting with 5 people]
- Who will read the summary: [for example the team or a manager who wasn't there]
Task:
1. Meeting goal and main conclusion, in two sentences.
2. Decisions made, noting who made or proposed them.
3. Tasks in a table with task, owner, due date and priority. Include implicit commitments, such as "I'll look into it" or "I'll send it to you".
4. Risks, blockers and open questions.
5. A follow-up email ready to send, under 150 words.
Rules:
- Use only what's in the notes: if an owner or date is missing, write "TBD".
- Distinguish what was decided from what was only discussed.
- If a name or piece of data looks mistranscribed, mark it with (?).
- The whole summary should take less than 2 minutes to read.
How to use this prompt
- Fill in the form. Anything you leave empty stays in brackets.
- Copy the prompt and paste it into a new chat with your AI.
- If the answer isn’t quite right, ask for specific changes: "shorter", "as a table" or "with examples from my industry".
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